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    HomeNewsWeHo Arts is Seeking Artwork Maintenance Services RFQ

    WeHo Arts is Seeking Artwork Maintenance Services RFQ

    The City of West Hollywood is seeking qualified companies to provide routine artwork maintenance and conservation services for City-owned, permanent urban artworks, and as-needed maintenance and conservation services for temporary public art installations. Firms performing conservation of outdoor murals and neon artworks are highly encouraged to apply

    The City of West Hollywood through its Arts Division is seeking qualified individuals, teams, and firms to coordinate and provide routine artwork maintenance and conservation services for artwork in the city-owned Urban Art Collection, and as-needed maintenance and conservation services for temporary public art installations. The scope of work will include coordinating with City staff, creating an artwork maintenance schedule, noting artwork conditions throughout the year, and performing all routine annual maintenance for city-owned urban artwork.

    The selected applicant(s) will be contracted for a four-year agreement with a one-year renewal option. The term of the proposed contract is expected to begin on July 1, 2024 and shall conclude in June, 30 2028. The one-year renewal will be at the sole discretion of the City and will be under the same pricing terms as the original contract.

    The contractor must follow AIC (American Institute for Conservation) and professional standards for art conservation and maintenance as well as all federal, state, and local health and safety guidelines for this maintenance work. Prior experience working and coordinating with a municipality or public agency is required.

    ELIGIBILITY

    Qualified individuals, teams, or firms must have at least 5 years of professional experience in art conservation. The contractor must have experience with following AIC (American Institute for Conservation) and professional standards for art conservation and maintenance as well as all federal, state and local health and safety guidelines. Prior experience working and coordinating with a municipality or public agency is required.

    DEADLINE

    Applications should be received no later than 5:00 PM on Wednesday, January 24, 2024.

    SCOPE OF WORK

    The selected Contractor will have access to all of the City’s Urban Art Collection files and will work directly with the City to:

    1.     Coordinate with City Staff

    Coordinate all work with City staff to address routine maintenance needs for the city-owned artwork in the Urban Art Collection. Prioritize needs for maintenance and address any critical maintenance or vandalism issues that arise. Meet and communicate regularly with staff to notify of any scheduling or maintenance treatment changes. Photograph any serious artwork damage, degradation, or safety issues. Request approval in advance of hiring subcontractors.

    2.     Create Annual Maintenance Plan

    Create a schedule and plan that states the treatment which will be provided for each artwork.

    3.     Urban Art Collection – City-owned Artwork

    Provide routine artwork AIC and professional standard maintenance treatment for city-owned artwork. Maintain artworks to a high standard of cleanliness and appearance.

    a.    Subcontract with Qualified Art Professionals

    If it is discovered that an artwork needs care that you cannot sufficiently provide, notify City staff for approval to hire qualified subcontractors to perform the work.

    4.     Perform Artwork Condition Reports

    Conduct an annual inspection of city-owned urban artwork(s) and temporary public artwork on City property and provide an artwork condition report with digital photographs of the artwork.

    5.     Meetings

    As part of its annual scope of services, the selected applicant will be expected to: Attend up to three meetings with City staff (virtual) and/or the City’s Urban Art Subcommittee (in-person) per year and prepare for and attend, if needed, one Arts and Cultural Affairs Commission (in-person) and one City Council meeting (in-person).

    6.     Resource for Community

    Provide an initial consultation for private property owners who wish to conserve their artwork in the Urban Art Collection. If additional services are rendered after the initial consultation, all costs will be borne by the private property owner.

    SUBMISSION REQUIREMENTS

    Applications should be submitted no later than 5:00 PM on Wednesday, January 24, 2024. Incomplete and/or late applications will not be considered. Please read all the information listed carefully.

    All applications shall include the following information:

    1.     Applicant Identification

    a.    Provide the name of the individual or firm, the principal place of business, and the name and telephone number of the primary contact person. Provide a brief narrative description of the individual or firm and general qualifications. (1-page maximum)

    b.    Provide the names of individuals that will perform the services and their resumes. (4-page maximum, per individual)

    2.     Project Understanding

    Briefly respond to how the individual or firm will address the above Scope of Work. (1-page maximum)

    3.     Work Samples / References

    List at least three (3) comparable projects completed for municipalities or other public agencies within the past five years and that best represent your experience listed under the scope of services. Include specific project name and location, client name/organization and contact person together with title, telephone number and email.

    If applying as newly formed team, provide three (3) comparable projects completed for municipalities or other public agencies within the past five years for each member of the team. Include specific project name and location, client name/organization and contact person together with title, telephone number and email.

    4.     Sub-Contractors

    If it is known that subcontractors will be hired to perform any part of the work for this project, include their names, contact information, and a resume and/or list of past projects for each subcontractor listed. (4-page maximum, per subcontractor listed)

    5.     Rate Sheet

    Submit an all-inclusive hourly rate for maintenance and/or conservation services. If fees differ for individuals in the team then list each individually. The all-inclusive rate should include all expenses needed to complete the Scope of Work such as: staff fee, services, materials, supplies, wages, and insurance.

    SELECTION PROCESS

    Responses to the Request for Qualifications will be evaluated and ranked according to the following criteria:

    40%     Experience in working with municipalities and/or public agencies to maintain public artwork with a variety of materials and within a variety of locations; Knowledge of current trends and methods in public art conservation; Project Understanding

    40%     Rate Sheet

    20%     Ability to communicate effectively and efficiently; Overall merit of application; References

    It is the City’s intention that within six weeks following the deadline of the request for qualifications, notification will be given to each respondent as to the status of their application. Following review of the application, the City may elect to interview some or all of the respondents, or may otherwise seek clarification of the materials submitted. The interview will be for the purpose of presenting the individual/team, discussion of the scope of work, and review of factors considered in the preparation of the application. The applicant may also provide clarification of submitted materials.

    ATTACHMENTS (click here to download this Request for Qualifications)

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    david
    david
    Offline
    30 days ago

    I don’t know why this is needed as staff/commission should already be responsible for maintaining and observing the conditions of what they own and being responsible enough to know whom to contact for repairing these items.

    Teddy Hansen
    Teddy Hansen
    Offline
    1 month ago

    The utility boxes by Abbey have been a total eye-sore wrecks for people to walk by for now 4 years. Yes, the city has been made aware a dozen times. Even the Hollywood buro has artwork painted on theirs.

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